Empower people managers to allocate human talent to projects across the company while accounting for their availability and project timeline.
Impact: 18% decrease in overhead charge code spend & 11% increase in employee utilization rate in the first 3 months
Product designer
Oct 2023 - Dec 2023
VP Human Capital
Project manager
Software Developer
Visual design
Interaction design
User research
Figma
Dovetail
Senior management uses multiple tools such as UKG employee data and Excel spreadsheets to keep track of their employees' changeability rate in connection to available client projects. Inability to staff an employee into an open project in a timely manner due to a messy process means the company is losing money due to under utilization.
Provide data visualization about current employees' status, upcoming projects, and training opportunities.
Ability to view existing or add new projects where AI/ML can later recommend potential candidates with matching skills.
A summary of employee status across the organization and their distribution on client projects
Highlight of direct reports with key indication of project status and high-level skills and specialty areas
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Highlights of popular training certification courses offered by LMI to up-skill employees
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See the latest open projects with staffing status to quickly match with available employees
Showcase key meta-data with role description and expected outcomes
Using ChatGPT 3.5 API, potential tools and existing internal databases are highlighted for the role's expectations based on similar projects in the past.
ChatGPT 3.5 API uses project descriptions, skills, and employee's availability to recommend top employees for managers explore
manually locate low chargeability employees and newly available employees feels tedious and repetitive so managers dread the process
planning ahead to transition employee from contract end-date to new contract start-date can be overwhelming as their skills need to match the role as well
only updating twice a month means employees can fall through the crack and not have chargeable projects, this can negatively impact organization performance
Rather than going to multiple sources for data, a dashboard that acts as a singular source of truth can improve efficiency.
Managers want to keep track of all of their direct reports and understand their individualized specialty
Understanding the timeline of ending projects and the start of incoming projects can decrease unused time on the "bench."
Organizing employees by skills can be overwhelming, so additional suggestions utilizing AI can speed up the process.
Using downloaded UKG data via excel means filtering employees multiple times as the manager manually matches end-dates to upcoming start-dates.
The new feature will alert the manager upon launch of the tool of low chargeability and incoming contract end-date. The user can scroll down to see the full employee roster and open projects that they can assign to the employee.
We took inspiration from rounded designs to create a light and airy feel for what is going to be a data visual-heavy dashboard. The aim is for the dashboard to look clean, light, and easy to understand.
Based on the discussion of desired functions, we did an ideation session of several sketches focusing on the data layout and how it can help the user.
The first approach focused on 3 categories of chargeability across the organization.
Shift data content to focus on the Yield-to-Date rate across the organization with the addition of an employee roster.
Managers can add new projects, the descriptions will be used to generate candidates with matching skill requirements
Display key role details with suggested candidates grouped by role title so a hand-picked group can be formed.
Updated candidate recommendations to showcase top-ranking individuals for a more concise overview.
